Data And Legal
Plain answers about what this tool does with your files, and what it is not.
Not Legal Advice
GradeTheBid is software. It is not a law firm and it is not a substitute for the advice of an attorney. The clause check shows what a solicitation lists and where to read the official text. It never tells you that you are compliant. For a legal question, ask a government contracts attorney.
You Are The Author
You are responsible for every word, number, and certification you submit. The draft writer only uses facts from your company profile and marks anything missing as [NEEDS YOUR INPUT]. Check every fact before anyone signs. False statements to the government carry criminal and civil penalties.
We Never Submit For You
GradeTheBid never submits anything to the government. You download your files and submit them yourself. The app does not send anything to SAM.gov, PIEE, Wide Area WorkFlow, or any agency. It only reads public notices and their public files from SAM.gov.
What Not To Upload
Upload public solicitations and your own company information only. Do not upload Controlled Unclassified Information (CUI), covered defense information, ITAR or EAR technical data, classified information, or government information from a contract you hold now. This version is not built or authorized to hold that kind of data.
What Happens To Your Files
- Your files are used only to run your proposal. They are never used to train AI models. The AI runs on Anthropic's commercial Claude API, whose terms say customer content is not used for training.
- Resumes and team details you add go to the AI only to write and check your bids. Email addresses, phone numbers, and Social Security numbers are taken out of resumes before the AI reads them. Add only people who agreed to be named.
- AI processing is set to run in the United States.
- You can delete a job and every file that came with it at any time. Proposals, uploaded files, and tool results auto-delete after 30 days. What you keep on purpose (your Company Profile, your team, your libraries, and your Bid Tracker) stays until you delete it.
- Each company works in its own walled-off workspace. No other customer can open your jobs, files, profile, or credit history.
- Passwords are stored only as a salted hash, never as the password itself. Two-factor sign-in with an authenticator app is on the Account page.
The Rules Change
The federal rulebook (the FAR) is being rewritten, and each agency adopts the changes on its own date. Our clause library shows the date it was last reviewed. The solicitation in front of you always controls.